Update on Novel Coronavirus COVID-19

23rd March 2020

Further to the measures described on 13th March 2020 below the following additional measures are now in place:

• Our offices will be closed to the general public from today, 23rd March 2020.

• The maximum number of staff on any floor of the office is limited to one.

• From 30th March 2020 the maximum number of staff in the office will be two.

Our staff continue to work from home with full remote access to all of our systems. Please email your usual contact, or call the office on 01534 858490 and your call will be automatically redirected.

13th March 2020

With the uncertainty of the situation surrounding novel coronavirus (COVID-19) continuing to evolve, we understand that it is affecting businesses in many different ways. We want to assure you that your team at PKF bba is fully committed to the safety and health of our employees and our community while ensuring minimal disruption to our work and client service during this critical time.

We have always had a strong infrastructure in place to support our business continuity efforts. We are making the most of our resources and policies and strengthening them where necessary to ensure our firm and our clients are in the best position to succeed without interruption during this time. Some of the specific steps, resources and policies we’ve introduced are:

• We have the technology infrastructure for our entire firm to work remotely. We performed a full test of all remote access systems and processes with a mandatory work from home day for all employees on Wednesday 11th March 2020. No critical system issues or impact on our employees’ ability to work were identified.

• We have implemented a maximum office employee attendance rate of 50% with effect from Monday 16th March 2020. A minimum of half of our employees will be required to work from home in order to allow distancing within the office. Employees are actively encouraged to work from home and are being paid a home working allowance.

• We are bolstering resources on video conferencing and remote communication strategies to all employees.

• We are re-planning our on-island assignments, including audits, to be performed remotely where possible.

• We have communicated to our staff that if they have symptoms such as fever, sneezing, coughing, etc. we request that they stay home.

• We have communicated to visitors to our office (including clients) that if they have symptoms, they should reschedule their meetings with us or meet remotely.

• We have restricted all employee travel to on-island only.

We will continue to update you on the specific steps PKF bba is taking as the situation evolves. We also want to make sure that your business is as prepared as it can be during this time of uncertainty. To that end, several of our colleagues have documented considerations and best practices to help businesses protect their critical assets in the face of this changing dynamic. We have attached two of those key resources here:

Factoring Coronavirus into your Business Continuity Plan, by Mark Bednarz, CPA, CISA, CFE, Partner at PKF O’Connor Davies

Dealing with the Cybersecurity Challenges of Coronavirus, by Thomas J. DeMayo, Principal, Cyber Risk Management at PKF O’Connor Davies

We also direct your attention to guidance issued by various Jersey authorities here:

Advice for businesses on coronavirus (COVID-19), Government of Jersey

Information for regulated businesses – Coronavirus (COVID-19), Jersey Financial Services Commission

We hope you find these helpful as you plan for what’s to come. As always, the team at PKF bba is here for you. We will continue to monitor this challenging situation on an hour-by-hour, day-by-day basis and communicate with you as needed. Thank you for continuing to put your trust in us. Stay safe and well.